Small Business Tools

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Running your own business, even a small one, is a complex endeavor requiring many different skill sets.  You don’t, however, have to do it alone.  These online tools help simplify and streamline a variety of tasks crucial to your business.  Some of these services also offer premium add-ons, but all of the core tools are available for free forever.

Mint, mint.com

Access a variety of free financial tools, allowing you to easily manage your financial accounts at once, making it easier to set budgets.  It also offers a variety of tools to help you shops around for loans, credit cards, banks and more so you’re making the most of your money.

Hubspot CRM, hubspot.com/crm

HubSpot CRM (Customer Relationship Management) is the flexible, free intuitive solution for managing your prospects and sales pipeline.  Keep all your contacts centralized in a customized, searchable database.  It integrates with Gmail in Google Chrome so you can easily record email conversations.  Connect it with Google Calendar and you can integrate calendars as well.

Hubspot CRM has a large database of business contact information.  Add a new contact, and let Hubspot CRM pull up additional information about his company automatically.

An unlimited number of users can access your database, all for free.  There’s no limit on the number of contacts recorded.  And it’s easy to use without stumbling through a confusing user guide.

Schedulehead, schedulehead.com

Schedulehead intelligently schedules your employees by taking into account their availability and skills, ensuring you always have the right mix of staff.  Automatically reaches out to workers to confirm shifts and eliminate late arrivals and no-shows.

Docracy, docracy.com

Docracy is a transparent, crowd-sourced collection of legal document templates which you can edit for your own personal needs.   Docracy provides legal e-signature services as well, allowing parties to sign documents online.  These contracts can then be stored securely online or exported as a PDF to be kept on your own computer or printed out.

Shopify, shopify.com/tools

Shopify is an professional ecommerce solution allowing businesses to create their own virtual storefronts in order to sell online.  Its tools section, however, is available to everyone.

You might not find the Business Name Generator and Slogan Maker terribly helpful, but there’s plenty of other quality tools, including:

  • Wholesale Product Search – Lets retailers find wholesale vendors to feature in their stores
  • Pay Stub Generator
  • QR Code Generator
  • Business Card Maker
  • Gift Certificate Template
  • Invoice Generator
  • Purchase Order Template
  • Shipping Label Template
  • Mock-up Tool – Print your designs on T-shirts, phone cases and more.
  • Bill of Lading Template
  • Barcode Generator
  • Image Resizer – Reduce images in size for optimal online load times.
  • Business Loan Calculator
  • PayPal Fee Calculator
  • Profit Margin Calculator

Evernote, evernote.com

A powerful, cross-device note-taking app.  Save any flash of inspiration to the cloud, from short lists to lengthy research. Evernote allows for sharing, file attachments, reminders, and voice memos, among other features.

Free Commercial Images

There are two major qualities images need for commercial use.  First, they need to be decently sized, particularly if they’re going into print.  Second, you need to have the right to use them.

There are a variety of sites which provide images for commercial use for free.  Some require attribution.  That is to say, you need to give credit to whoever made the image.  Other sites, however, do not.  The following list states which sites generally requires attribution.  However, always double-check the licencing of specific images to know whether you need to give credit.

Pixlr Editor, pixlr.com/editor

Pixlr allows you to do many of the same functions of professional graphics editors like Photoshop.  Re-size, crop, add text, adjust colors, draw and more with this free online editor.

We Transfer, wetransfer.com

When files are too big to easily send by email, use WeTransfer.  You upload the files to WeTransfer, then your recipient easily and securely downloads them.

Asana, asana.com

Web-based project management system for teamwork without email. Create and assign tasks. All members can access tasks and comment on their progress.

Canva, canva.com

Easily create beautiful designs and documents using Canva’s drag-and-drop feature and professional layouts to design consistently stunning graphics


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